Personal Assistant (50%) / Academy & Talent Operational Support (50%)

Human resources

Our organisation

Ageas is a listed international insurance Group with a heritage spanning 190 years. It offers Retail and Business customers Life and Non-Life insurance products designed to suit their specific needs, today and tomorrow. As one of Europe's larger insurance companies, Ageas concentrates its activities in Europe and Asia, which together make up the major part of the global insurance market. It operates successful insurance businesses in Belgium, the UK, France, Portugal, Turkey, China, Malaysia, India, Thailand, Vietnam, Laos, Cambodia, Singapore, and the Philippines through a combination of wholly owned subsidiaries and long- term partnerships with strong financial institutions and key distributors. Ageas organizes its business in four operating segments: Belgium, Europe, Asia and Reinsurance.

For the HR Team of the Corporate Center, we are currently looking for a dynamic new team member who will support the manager in all administrative and organizational aspects of the daily functioning, who will ensure smooth proceeding of Academy programmes and events and who will support the Ageas Academy & Talent governance and communication.

Your function

 The responsibilities of the PA role include among others:

  • Assist the Group HR Director with handling and responding to correspondence

  • Schedule appointments and organizing diary entries

  • Set reminders for meetings, appointments and other important tasks

  • Make travel and hotel arrangements

  • Plan conferences, workshops, seminars and other events

  • Liaise with other members of staff and external vendors

The responsibilities of the Academy & Talent Operational support role are : 

  • Practical preparation and organization of learning programmes and events (onsite, online & hybrid): bookings and contact facilitation with venue and accommodation locations, participant administration (travel, food requirements, transport, …), operational support (goodies, name tags, certifications)

  • Communicate and interact with Academy participants: send invitations (both mass & individual), support registration and enrolment and launch satisfaction and impact surveys

  • Administrate group mailboxes used for Academy and talent purposes

  • Process academy and talent data in HR systems (Cornerstone on demand)

  • Manage the quarterly 360° leadership scan cycles: gather nominations, follow-up responses with reminders, generate leadership reports and send to participants and HR departments

  • Schedule weekly academy meetings, monthly talent committees, talent pool conversations and recurring meetings with HR counterparts from the entities

  • Support and administrate individual career conversations with Ageas MCO members (scheduling, cv’s, reports, …)

Your profile

  • A curious and enthusiastic (HR) professional, who is not afraid of quite some administrative work

  • Good written and verbal communication ability, towards both internal and external stakeholders

  • Strong presentation / facilitation skills

  • Ability to work autonomously in a fast-paced, rapidly changing environment

  • Fluent in both English and another language (French or Dutch)

  • IT literate, with good knowledge of Excel & PowerPoint

  • Good organization and prioritization, while being flexible and stress-resistant

  • Efficient and meticulous, with strong administrative skills

  • A first experience in working in a large, international and complex organization is a plus

Our offer

  • A dynamic, multicultural working environment;

  • An interesting and extensive salary package (including meal vouchers, eco vouchers, hospitalization, disability and group insurance, additional child benefit, mobile allowance and intervention in the internet reimbursement, ...);

  • The possibility to optimize part of your salary package through a flexible income plan;

  • The possibility of (maximum 50%) home working;

  • A corporate culture where you are encouraged to share your views and opinions;

  • A flat organizational structure with close collaboration and communication with management and cross departments;

  • An extensive range of learning & development opportunities through our online learning platform;

  • The opportunity to further develop yourself and to be part of a great team at a Top employer in Belgium. Find out more about it here.


Please apply online. We are looking forward to talking to you!